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10. AGM:
a. The AGM shall be held in March or April and shall be announced not less than 4 weeks previously, normally in the Society's Newsletter, on the Web or by e-mail to all members. At the AGM the Committee shall present a report on the Society activities for the past year.
b. The annual accounts must be approved by majority.
c. The nominations and elections of the Committee members for the next term of office will take place.
d. Amendments to the Constitution made during the past year shall be reviewed and ratified. Amendments to the Society's affiliations with other societies or organisations shall be reviewed and ratified.
e. The rates for Annual Subscription, entrance fee and non-waged fees for the next year will be fixed. At an Annual General Meeting 20% of all Annual members shall constitute a quorum. Only Annual members shall be entitled to vote at an AGM. Unless stated elsewhere in this document, all motions at an AGM require a majority vote of those present to be passed.
11. EGM or special general meetings:
a. An Extraordinary General Meeting shall be convened by the Chairman or, in his absence his deputy, on receipt of a written request signed by four members of the Committee or a minimum of 20% of Annual Society members and stating the purpose for which the meeting is required. The written notice convening the Extraordinary General Meeting shall be issued to members not less than four weeks prior to the date of the meeting and shall specify the business to be transacted thereat, and no other business shall be permitted. At an Extraordinary General Meeting 20% of the membership shall constitute a quorum. Only Annual members shall be entitled to vote. Any motion must be approved by 2/3 of those present.
12. Expulsion of members:
a. The Committee shall have the power, by a majority decision of the Committee, to refuse or reject renewal of membership, or suspend or expel a member upon proper cause being shown that such action is in the best interests of the Society. Any person aggrieved by the decision of the Committee shall have the right to appeal at the next A.G.M., or general meeting of the Society, due notice having been given to all members. The Committee shall present a statement of the reasons leading to their original decision, and the appellant given opportunity to reply. The appeal will be adjudged by Annual members present, by means of a majority decision as indicated by a show of hands. Any member expelled shall return all Society property and dues. Once this has been completed, there may be a refund of the rest of the year’s subscription outstanding, at the discretion of the Committee.
13. Amendment of constitution:
a. This constitution may be changed only by a resolution supported by at least two-thirds of the Annual members present and voting at an AGM or EGM of the Society. A proposed change to the constitution must be notified in writing to the Secretary not less than eight weeks before an AGM or EGM at which it will be discussed. Changes in the constitution shall be notified in writing to all Annual members of the Society. Each notification may be by publication in a newsletter and other publications or communications sent out to all members.
b. The Constitution shall be made available to any member who gives the Chairman seven days notice that he wishes to inspect it.
14. Dissolution
a. In the event of disbanding or dissolution of the Society, every effort must be made to preserve such of its property, collection of books and records, as the Society may decide. The assets of the Society shall be released and after payment of debts and expenses, the remainder shall be equally divided between all Annual members to a maximum value of that year’s subscription per member. Any surplus, and other assets, shall be disposed of by direction of the Committee, to one or more like-minded organisations.
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